In the thirty years since the introduction of Grant Maintained Status, school management has changed dramatically. Today, with the rise of academies, much of a school’s administration falls under the leadership of the school business manager.
Far more than a bursar, the business manager is usually a member of the senior leadership team and carries out a wide range of duties. Their responsibilities often include school finance, income generation, publicity and marketing, building management, HR and health and safety.
With most senior teachers having limited management experience in these areas, it makes sense to delegate responsibilities to someone with the necessary skills so that the teaching staff can focus on educational areas: teaching and learning, curriculum, progress and attainment, etc.
However, school business management and school education management should not be conceived as being separate. As I mentioned in my recent YouTube video, The Importance of School Business Mangers, “the key objective of any school is about maximising the attainment of every child and to create as many positive experiences that they will remember,” and the business manager has a big role to play in making that happen.
Here are some of the important ways a school business manager can add value to pupils’ education.
1. Making the school improvement plan financially feasible
The purpose of any school improvement plan is to raise the attainment and achievement of pupils but putting these plans into action does have an impact on the school budget. You may need to recruit additional staff, reallocate existing staff, procure new resources or buy in third-party expertise.
A good business manager will assist here by providing robust financial management to the improvement planning process. They will help make significant savings and identify alternative funds to ensure that the school’s objects are financially viable.
2. Saving money through best value
Business managers are experts when it comes to getting the best value. They have the experience, for example, to negotiate the best contracts with the external services the school needs. This can include supply agencies, catering companies, classroom resource providers, coach hire companies and school window cleaners. The results here not only mean savings that the school can reallocate to improving teaching and learning but more efficient and better-quality services, too.
It’s not just in the procurement of resources that a business manager can improve efficiencies. They also ensure that the school makes the most effective use of its resources. Moving training days from winter to summer can save hundreds of pounds on heating and lighting bills, better management of staff absence can reduce the number of sick days and save thousands, as can moving the school’s IT server to a third-party cloud hosting company.
3. Taking responsibility for non-teaching staff
Many school business managers become the senior line manager for non-teaching staff within a school and this can have an enormous impact. One of the first big gains is that a senior teacher no longer has to fulfil this role and, thus, they’ll have more time to concentrate on school development.
More than this, however, is the way that business managers can restructure the working arrangements of the non-teaching staff so the school functions more effectively. Introducing new protocols for admin staff can help reduce the admin workload for teachers and give them more time to focus on the classroom. They can also manage the performance of non-teaching staff and ensure that effective training is put in place to enable the school to perform even better.
This can mean classrooms are cleaner, playgrounds are better supervised, teaching assistants are better allocated, photocopying is done quicker, resources are easier to find and consumables are always in stock. All of which can have a valuable impact.
4. Finding additional funding
School business managers are adept at bidding for external funding. They have the experience and skills to ensure that bids for funds are completed accurately and meet the criteria which are needed. For many schools, the amount of additional funding found by a business manager covers their salary many times over. These types of bid enable schools to undertake big capital projects which otherwise would be impossible.
Thanks to business managers, schools up and down the country have new roofs, new outdoor sporting equipment, modern IT suites, minibuses, better disabled access and extra teachers. Some funds will even cover the cost of building of new classrooms or sports halls. Of course, better facilities and resources have a positive impact on learning and help improve attainment.
Besides submitting bids, business managers are also very good at earning extra funds from the school premises – such as letting out the rooms for adult evening classes or charging local sports teams to use the school playing fields. They can also get local businesses to sponsor school teams or events. Although these are not new ideas, many schools did not benefit from them in the past simply because staff were too focused on other things or lacked the know-how. Business managers don’t waste opportunities like these.
Education is not just about attainment. It’s also about enriching children’s lives. Here, the business manager has a role to play as well. Whilst the cost of many small enrichment activities, such as school trips, are usually helped by parental contributions, some of the bigger projects are often shelved because of lack of funds.
At ESP Play, for example, we hear from many schools who are keen to develop their school playgrounds and outdoor areas. The facilities they want will enrich the lives of students in many ways: improved physical and mental health, encouraging independence, boosting social skills, developing creativity and even enabling the creation of an outdoor classroom.
The school business manager is the key person in a school to help bring these enrichment plans to fruition. Through shrewd management, finding additional funding or careful budgeting, they are the ones that have the skills to make enrichment a reality.
6. Freeing up the Head
As the leader of the school, it’s the headteacher who drives it forward. It’s their vision and passion that motivates and inspires staff and pupils to greater achievements. With this in mind, it’s worth noting that, according to the government whitepaper, The Importance of Teaching, a school business manager can free up a third of a headteacher’s time. How valuable is that in enabling a school to improve children’s education?
So, how does a school business manager add value to pupils’ education? The simple answer is that they do it in many ways. They bring in much needed funds, they make sure that existing finances are used effectively, they improve the way that resources are procured and used, and they make people work smarter and in more efficient ways. Through this, they ensure that funding and resources have the biggest possible impact on children’s learning and improve their overall experience of school.